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DOCUMENTS REQUIRED FOR CUSTOMS CLEARANCE

A)     Essential Documents

                   (i)  Invoice.
                         This should be preferably bank attested.

                   (ii)  Packing List. 
                         The Packing List must be box wise as that facilitates customs examination.

                  (iii)   Duly Endorsed B/L for Sea Shipments.
                          Duly endorsed means that the B/L must be signed and stamped on the reverse by the 
                          consignee.  If the consignee is ‘To Order’ then the B/L should be endorsed on the reverse 
                          by  the supplier  and also  endorsed by the party  been in whose  favour an endorsement
                          has been given by the supplier.  

                          Duly endorsed B/L is surrendered to the Shipping Line or it’s agent and a Delivery Order 
                          is obtained.  Delivery Order is a letter from the Shipping Line addressed to customs for 
                          handing over the goods to the party in whose favour the D.O. has been made.

                          In case original B/L is not received, then  D.O. can be obtained from the Shipping Line by 
                          furnishing to the Shipping Line an Indemnity Bond / Bank Guarantee as required by the
                         Shipping Line.

                 (iv)    Air Way Bill for Air Shipments.

                  (v)    Customs Declaration Forms duly signed  and stamped by the importer:

                         4 copies of B/E Declaration and 2 copies of GATT Valuation Declaration are required.

       BB)     Supporting Documents

                 In addition to the above essential documents, the following supporting documents may also
                 be required  for facilitating faster clearance.

                 (i)         Copy of Proforma Invoice
                 (ii)        Copy of Purchase Order
                 (iii)       Copy of Order Confirmation
                 (iv)       Copy of Letter of Credit

                The above documents are required for justification of value.

                 (v)         Manufacturer’s Invoice
                (vi)         Manufacturer’s Price-list
                If the customs authorities are not satisfied with Purchase Order / L/C documents, then the 
                above documents may be called for justification of import value.

                (viii)        Catalogue / Technical Write-Up

                These are essentially required for machinery / parts import.

                (viii)       Chemical Literature / Write Up / Specifications.

                These are essentially required for chemicals / plastics / rubber and similar items.

                 (ix)        Industrial Licence

                Required to prove actual user condition.

                (x)         Certificate of Origin

                Required for valuation aspects or in case any preferential area duty is being claimed.

                (xi)        Chartered Engineer Certificate

                Required for second hand machinery imports. The Chartered Engineer Certificate must the
    specify  value of  machinery in the year of manufacture, the reconditioning cost, the year of 
    manufacture, the residual   life,  operational worthiness, and the fair value of the machinery 
    imported.

         

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